Deadline: Ongoing
Entreprenista is seeking a highly skilled Virtual Assistant to join their dynamic, women-led team. The ideal candidate is a detail-oriented, tech-savvy professional with excellent communication skills and a passion for helping and supporting others. The ideal candidate is adaptable, proactive, and able to juggle multiple tasks efficiently in a fast-paced startup environment. Experience with community management, ai, and/or event coordination is a plus.
This role offers an exciting opportunity to contribute to numerous areas of the business and the chance to learn in an entrepreneurial environment where you’ll be making a significant impact. This is a freelance/contract position starting at 20 hours per week, with the potential to increase to 30-35 hours. The specifics of the weekly schedule are flexible/negotiable.
Responsibilities
Administrative and Data Management
- Maintain back-end systems and member records across multiple platforms
- Data entry tasks related to weekly and/ or monthly metrics reporting
- Pull or compile data reports from various systems and cross-check data
- Support in the maintenance of numerous data and task/project trackers
- File organization and document management
- Utilizing AI technology to help streamline and optimize processes
Programming and Events Support
- Assist the community manager with the coordination and execution of community events, including creation of planning documents and trackers, calendar invitations, asset creation and organization, etc.
- Manage event-related tasks using ClickUp and other project management tools
- Occasionally join zoom events to assist with back-of-house tasks such as admitting guests to the meeting, managing the chat box, Q+A, polls, etc.
- Create content and promotional materials using pre-designed Canva templates
- Deploy event recap emails and upload event recordings to their member platform
Community Management Support
- Schedule and post content in their private community platform, according to the editorial calendar managed by their community manager
- Assist in the building out of mass email communications in the EMS platform, Klaviyo
- Assist the community managers and member support coordinator in the monitoring of their in-bound member communication channels (direct messages, email, etc.) – occasionally assist in light customer service responses, using pre-approved templates
- Place orders for swag rewards to members of their ambassador program
- Research and information gathering, as needed
- Support any and all other day-to-day membership and community management tasks
Eligibility
- 1+ years of experience working as a virtual or executive assistant..
- Strong organizational skills and keen attention to detail.
- Track record of working in a fast-paced, dynamic environment.
- Above-average verbal and written communication skills – sharp grammatical and formatting skills.
- Self-motivated, high sense of urgency, proactive team player with a bias for action, even when details are still evolving – able to define and execute projects independently.
- Process and data-oriented individual who can easily identify inefficiencies in processes and provide enhancements and/or new and more intuitive solutions.
- Proficiency in G-Suite, especially Google Sheets.
- A digital native and fast learner on platforms such as Canva, Zoom, Circle, Klaviyo, Typeform, et al.
- Experience working with CRM / CMS platforms is a plus.
- Experience working with ai technology is a plus.
Application
For more information, visit Entreprenista.
