Deadline: November 17, 2026
Apply now for the Project Administrator role at the Institute for Economic Justice (IEJ). The Institute for Economic Justice (IEJ) is seeking an experienced, proactive and resourceful Project Administrator to support the planning and implementation of the research, policy and advocacy projects.
Working within the Finance and Operations team, and closely with Project Leads and programme teams, you will play an important role in ensuring that projects are well-organised, effectively supported and delivered smoothly. Your work will span project administration, financial tracking, events and travel coordination, donor administration and stakeholder engagement.
This is a varied, hands-on role requiring someone who can take ownership of administrative processes, anticipate project needs, solve problems and manage competing priorities effectively.
Responsibilities
- Project administration and implementation support
- Provide proactive administrative and operational support across the project lifecycle, from planning and implementation through to reporting and close-out.
- Work closely with Project Leads and programme teams to coordinate administrative requirements, schedules, activities and supporting documentation.
- Maintain accurate project records, trackers and administrative systems.
- Follow up on agreed actions and deadlines, anticipating requirements and flagging potential delays.
- Coordinate project-related meetings and liaise with relevant stakeholders and external service providers.
- Project financial and donor administration
- Support project budgeting, expenditure tracking and financial administration in collaboration with Project Leads and Finance.
- Coordinate procurement processes, including, sourcing and securing service providers, invoices, payment requests and related processes.
- Track donor reporting deadlines, administrative requirements and supporting documentation, proactively following up on outstanding information and flagging potential delay.
- Maintain accurate financial and project records in line with IEJ’s policies and procedures.
- Events, travel and stakeholder coordination
- Plan and coordinate the logistics of workshops, conferences, meetings and stakeholder engagements.
- Coordinate travel, accommodation, venues, suppliers and event-related budgets.
- Liaise with internal and external stakeholders to ensure activities are well-organised and professionally delivered.
- Anticipate logistical challenges, resolve issues and ensure appropriate follow-through.
- Support the implementation of IEJ’s travel, event safety and duty-of-care procedures, ensuring that relevant information and arrangements are in place for staff and participants.
- Systems and process improvement
- Develop, maintain and improve project administration tools, templates, records and systems.
- Identify practical opportunities to streamline processes and strengthen efficiency.
- Support consistent application of IEJ’s administrative and operational procedures.
- Contribute to effective information sharing and collaboration across project teams.
Salary
- A salary of R366 528 – R503 977 per annum
Eligibility
- Applicant should have a relevant tertiary qualification in project management, business administration, finance, development studies or a related field.
- A minimum of three – five years’ relevant experience in project administration, project support or a related role, with demonstrated responsibility for managing complex administrative and operational requirements.
- Demonstrated experience supporting multiple projects, coordinating activities and managing competing deadlines.
- Experience in project budgeting, expenditure tracking, procurement and financial administration.
- Strong experience coordinating events, meetings, travel arrangements and external service providers.
- Strong organisational and prioritisation skills, with the ability to anticipate project requirements, identify potential challenges and ensure reliable follow-through.
- Excellent attention to detail and ability to maintain accurate records, documentation and administrative systems.
- Strong communication, interpersonal and stakeholder engagement skills, with the ability to work collaboratively across teams.
- Proficiency in Microsoft Office, particularly Excel, Google Workspace, tracking tools and collaborative digital tools.
- Demonstrated initiative, independent judgement, problem-solving ability and capacity to work with minimal supervision.
- Commitment to IEJ’s mission and values.
Application
The position is based in Johannesburg, South Africa. The role requires office-based attendance in line with IEJ’s operational requirements and applicable work arrangements.
For more information, visit IEJ Project Administrator.
